Features to Look For in Document Sharing Software

In the past sharing documents with colleagues meant printing them out or physically dispersing them. This was inefficient and often resulted in errors and miscommunication. The current solution is to use the file-sharing program that allows employees to upload, download and transfer different kinds of files using the internet or through a network. The most effective document sharing software include features such as version control, centralized data storage and real-time collaboration, making it easier for project managers to share information and manage projects in real time.

In the ideal scenario, the best file sharing tools also allow IT control over content to ensure that sensitive or inappropriate data from being shared and to ensure that all users are working with the latest version of the file. Cloud-based software allows for multiple permissions, which help keep security in check and prevent leaks of data.

Version tracking is a vital feature of any document sharing software and many companies have built this into their systems to aid teams avoid replication or working on old versions. You can search for this in platforms that can support popular office applications, CAD files or even photos and videos.

The most advanced document sharing software also allow seamless collaboration. They are simple to use and offer a positive experience starting with the sharing virtual net onboarding process all the way through to the day-to-day use. You should look for an easy-to-use interface and the ability to search for specific phrases or words in the body and title text, as well as to filter by date of upload and last modified dates as well as file type and other. The platform should also be able to sync your local computer with the files stored in the cloud to ensure maximum productivity and convenience.